Some exemptions typically considered acceptable may be listed on the summons, as well as what documentation the court requires to prove the exemption applies to you. [3] X Research source Carefully note any dates on your summons, including the dates you’ve been called to jury duty. You will have to include these dates in your jury excuse letter and may need to provide them to anyone else who you need to write a letter on your behalf as documentation. [4] X Research source For example, if you cannot appear for work-related reasons, you may need a letter from your boss that tells the court the reason you cannot be spared at work on those days.
In addition to any exemptions listed on your notice or summons, there may be other exemptions that particular courts or judges often accept. These exemptions may be listed on the court website, or you may be able to learn them by calling the clerk’s office. For example, the federal court exempts people from jury duty if they are public officials, employed as police officers or firemen, or serving active duty in the armed forces. [5] X Research source Many states have additional exemptions for people over the age of 70 or 80, or people with medical or work-related issues. [6] X Research source Write down the rule number or statute number of any exemptions that fit your situation so you can reference them in your letter. [7] X Research source Some excuses allow you to be excused from jury duty, while others only allow you to have your service deferred for a specific time. [8] X Research source Make sure you know whether you’re eligible for a complete excuse or a deferral so you ask for the right thing. Many states have pending or fully enacted “family friendly jury duty” laws. These laws provide exemptions from or deferrals of jury duty service if you are a breastfeeding mother or have active care and custody of young children, elderly, or disabled family members. [9] X Research source Many states such as Massachusetts have strict legal requirements regarding disqualification from jury duty for medical reasons. If you plan on claiming you should be excused from jury duty for a medical reason, you should read these requirements carefully and talk to your doctor before writing your letter.
Keep in mind that if you don’t meet this deadline, you typically won’t be excused from jury duty unless you have an emergency situation that requires your presence elsewhere. For example, the state of Texas allows you to postpone jury service at least once, but you must send a letter with your reasons for being excused at least two weeks before the date you’re scheduled to serve. [10] X Research source
For example, if you have a medical condition, you may need a note from your doctor in addition to your letter. You must plan in advance to get the documentation you’ll need. [11] X Research source If you are asking to be excused from jury duty because it would present financial hardship, you will need to gather documents that prove the state of your finances or the fact that your income is necessary to care for dependents. [12] X Research source If you’re claiming a work-related reason you should be excused from jury duty, you should talk to your supervisor or manager about writing a letter for you to include with your own letter describing the need for you to be at work on the dates you’ve been summoned.
If the court to which you’ve been summoned to jury duty has a particular exemption form, it typically will be included in the envelope with your summons. [13] X Research source You also may be able to call the clerk’s office and find out if there is a particular form that needs to be used. For example, if you are summoned to serve on a jury in New Jersey, the court includes a questionnaire that you must complete and return. On that questionnaire, you have the ability to indicate if you are not qualified to serve on a jury or if you want your service dates to be postponed. In some jurisdictions, these forms must be completed and sent within a certain period of time after you receive your summons, regardless of whether you are asking to be excused from service. [14] X Research source
Date your letter with the date you intend to mail it, and include both your mailing address and the mailing address of the court. [15] X Research source If you want, you may include other contact information such as your phone number or email address. Address the letter to the name indicated on your jury summons, whether the clerk of court or a specific judge. This name or title also should be included in your salutation. You may also address it to the Judge c/o the Clerk of Court. For a Judge, the proper salutation should be: Dear Honorable Judge (then the full name of the judge, for example. Honorable Judge Katherine Smith). Use the full name as provided for the Clerk. Do not abbreviate titles, nor change the person’s name. [16] X Research source
If your summons includes a jury number or other reference number, include that in your introduction as well as the subject line of your letter. [17] X Research source
Using what you’ve learned about the kinds of excuses the court typically accepts, explain your situation and relate it to one of those acceptable excuses. [18] X Research source If the court states it accepts some work-related excuses, you need to explain the necessity for you to be at work or explain the hardship that would occur if you were you to miss work. [19] X Research source For example, you may work at a small business that would have to close for the day if you weren’t there to run the shop. If you’re requesting to be excused from jury duty because you must care for a child, you should also consider including reasons you are unable to find appropriate child care under the circumstances. [20] X Research source Keep in mind that in some jurisdictions you are limited to one reason for your excuse. For example, in California your excuse is denied if you indicate more than one reason why you are disqualified from jury service. For this reason, rather than piling on multiple reasons you should pick the one for which you have the strongest documentation.
Your request may have a greater chance of being approved if you are willing to serve at a different time. However, if this isn’t possible, you should state so clearly. For example, many courts will excuse breastfeeding mothers from jury duty. [21] X Research source In that case, you may be willing to serve if your duty is postponed until a date in the future when your child is no longer breastfeeding.
For example, if you prefer to be called rather than wait for a written response, you should mention this at the closing of your letter and provide the phone number at which you wish to be contacted. [22] X Research source
Make sure you’re sending your letter to the correct court address or office so it is received and considered before the date you were summoned for jury duty.
For example, if you will be out of town on the date you were summoned for jury duty, and you’ve already made reservations or purchased plane tickets, copies of your reservations or plane tickets would provide proof of your excuse. [24] X Research source [25] X Research source State law or court rules may require you to include a note from a doctor (for medical-related hardships) or your employer (for work-related hardships).
You also should double-check the deadline before you mail your letter. The summons or notice may state that your letter must be mailed by that day, or it may say the court must receive it by that day. If you’re unsure whether the court will receive your letter by the deadline if you use regular mail, you may need to use priority two-day or next-day mailing services. Make copies of everything you send to the court before you mail it, so you have copies for your records.
Keep in mind that courts typically consider each request on a case-by-case basis, and have the discretion to grant or deny your request. Just because someone else has been excused from jury duty for the same reason you’ve provided, that doesn’t mean your request to be excused will be granted. [26] X Research source
