For example, if you want to share the knowledge you gained while attending a coding conference, you could make the subject line something like: “Key Takeaways from Miami Coders Conference 2020. ” Emails with vague or overly long subject lines are much less likely to get opened. Steer away from short subject lines of just 1-2 words that don’t effectively state what the email is about.
For example, if you’re sending the email out to a small team of programmers who you work with closely and know well, you could start the email with something super casual and friendly like: “Good afternoon, my fellow coding ninjas. ” If you’re sending a knowledge sharing email to higher ups or some kind of group that contains individuals you don’t know personally, you might choose a more formal greeting along the lines of: “Dear members of the executive board,” or “Good morning, marketing team. ” If you are sharing knowledge with just 1 or 2 people, you can address them by name in your email’s greeting. When in doubt, you can just use something generic like: “Hello, everyone,” or “Good afternoon. ”
For instance, if you’re sharing learnings from a coding conference, you can write something like: “Last week, I had the good fortune to attend the 2020 edition of the Miami Coders Conference. I would like to share with you some of the key takeaways from the 2-day conference, during which we learned about artificial intelligence and coding trends for 2021. I hope that this knowledge will be as useful and interesting to you as it is to me. ”
Make sure each one of your paragraphs contains related points. If you are starting a new thought, start writing a new paragraph. For example, if you want to share what you learned about artificial intelligence and coding trends at a recent conference you attended, you could structure your email like this: a section heading that says, “Artificial Intelligence Industry Updates,” then write a few paragraphs about the subject, followed by another section heading that says, “Coding Trends for 2021,” followed by a few more paragraphs.
For example, you can say something like: “As you can see, there are many exciting new developments in AI as it pertains to marketing and there are some interesting new programming trends to watch out for in 2021. I hope you will apply this information to our development projects and be thinking about ways we can improve our products over the next year. ” An example of an action item would be something like: “Let’s plan to share some of our thoughts on all of this info in the meeting on Friday. Please come prepared with at least 1 point to discuss. ”
Examples of casual sign offs that work for almost any email are: “Thank you,” “Regards,” and “All the best. ” Some more formal sign offs are: “Sincerely,” and “Respectfully yours. ” Some ideas for even more casual sign offs, that you might use for an email to people to work with or see every day, are: “See you all tomorrow,” and “Cheers. ” If you are sharing knowledge outside of your organization, include the name of your organization after your name and title as well, so people know where you are writing them from.
If you’re writing about a particularly complex topic, you can always include links to outside sources or attachments to provide more detailed information. That way, those who are interested in what you’re sharing can dive in deeper to the topic. There is no set-in-stone rule for how long a knowledge sharing email should be, and it will depend a lot on the type of information you are sharing and the complexity of the subject. A good rule of thumb is to not write an email longer than you would want to read yourself.
For instance, you could make a list with a title like “Top 5 Marketing Trends for 2021” and write out the trends from 1-5 in a numbered list below it. Readers can easily see what the trends are, then read the text of your email if they want more in depth information.
Consider your audience when you’re choosing what language to use, as well. If you’re writing to a small group of programmers, for example, you can probably get away with using more coding jargon in your email than if you’re writing to a varied audience.
For example, don’t write words in all caps and use exclamation marks sparingly, so you don’t come across like you’re yelling at your audience. Don’t use slang words or phrases like “yo,” “what’s up,” or “y’all,” to name a few.
This will ensure that virtually anyone who receives your email on a different computer or through a different email server will see exactly what you saw when you wrote your email.
