If there is one, read the job listing of the position very carefully. Note every qualification desired and experience required. If you know someone in a similar position, ask them exactly what the new position entails. If you know someone who already works under your potential new supervisor, ask them what kind of attributes their boss likes as well as any other information that might benefit you when writing the application. [1] X Research source
Read up on your new potential boss and find out what they are like, what their education and experience is, and what their employment record is like. Even if they don’t make the hiring decision, your research will give you a better idea about who they are. The new supervisor may not always determine the promotion. In this case, identify who will be making the decision, how the process will work, and key factors that will determine the decision. Approach your current or new potential supervisor and let them know your interest. Ask them about the position and tell them about your qualifications. Be confident and energetic. Odds are they are at least involved in the hiring process for the position. [3] X Research source [4] X Research source
After reading your letter for promotion, your boss should have no question in his or her mind about your merits and your ability to succeed after being promoted.
Most companies use standard application forms for in-house promotions, so the cover letter is crucial to making your application stand out.
”Please accept this as my letter of application for the position of General Manager of Sports X advertised on the Sports X website. ” ”I am writing to apply for a promotion from Assistant Manager to General Manager of Sports X. ” Your exact wording can and may vary, depending on the specifics of the position.
State your full name and current position. “My name is Thomas Higginson and I am currently an Assistant Manager for Sports X located in Mobile, Alabama. You can include any other information that identifies you and your relationship with the company, such as the amount of time you’ve worked there or the branch you’re currently working at. Try to be short and concise with this section. Don’t use it as an opportunity to list your qualifications and experience, but rather just simply identify yourself as a current employee. [6] X Research source
How previous experience at the company has prepared you for a promotion. How the promotion will help you realize your career goals. Why, based on your experience at the company, you as an individual are uniquely qualified. If you have been recommended by a supervisor for promotion, mention this here. [7] X Research source
Explain how your education has provided you with the intellectual background for the desired promotion. Explain how your experience with the company has prepared you for this promotion. Explain how your unique mix of education, experience, and qualifications make you the best candidate for the job.
If your promotion is a natural, linear promotion, be prepared to provide evidence that you’ve mastered your current position and are familiar with the new position’s responsibilities. Point out any awards or recognitions you’ve received. If your promotion is non-linear, be prepared to demonstrate you are qualified. For example, if you have experience with people from the division you’re applying to, point it out. If you are a natural leader or manager, provide evidence. For example, highlight a time when you took lead on a project and led a group to success.
Enumerate specific skills that will enhance the operation. Explain your goal for the job and explain how your previous experience at the company will help you meet that goal. Discuss your work philosophy. [10] X Research source
Include your full name and address. Position the contact information on the left hand side Reserve phone number and email for a header, footer, or for the last paragraph of the application letter.
On the right hand side at the top of the letter. On the left hand side under your contact information. The date should never be centered.
Do not indent your paragraphs Make sure each text block is clear, concise, and focused. Block paragraphs should be single spaced and separated by one line.
Address the reader in the most specific way possible, such “Dear Mr. Walters. ” Avoid phrases like “To Whom It May Concern” unless you have no other information. Salutations can vary, depending on the purpose of the letter of application and the audience. They might include, “Dear,” “To whom it may concern,” or “To the committee. ” Avoid being too informal. Don’t use informal salutations like “Hi,” “Hey,” or even “My Friend. ”[11] X Research source
If space permits, quickly revisit the top reasons why you are the best candidate for the job. Don’t repeat, but remind the reader. Demonstrate your enthusiasm again. End the final paragraph with a sentence such as “Thank you for your time and consideration. I look forward to hearing about your decision in the future. ” Provide a professional closing phrase such as “Sincerely yours. ” Sign letters by hand, if you can. Electronic signatures are permissible, but hand signatures demonstrate more interest and commitment to securing the position. [12] X Research source
