Writing an effective email is an essential step in negotiating your salary. Whether you’re just starting out in your career or are a seasoned professional, we’ll help you write an effective email to negotiate the salary you deserve.
1. Begin With a Formal Greeting
Beginning an email with a formal greeting is one of the essential tips for writing an effective email. Additionally, it shows respect for the recipient and helps establish a professional relationship.
A formal greeting such as “Dear [Name]” or “Hello [Name]” is more appropriate in a business setting than a casual greeting such as “Hi” or “Hey.” In addition to setting the tone for the email, it also helps to identify the recipient and clarify who the email is intended for.
Furthermore, you can add “Greetings of the day” or “Hope you’re doing well” in the next line. It is a common practice that serves as an icebreaker and helps to establish a more personal connection with the recipient.
2. Thank the Employer for the Job Offer
As you progress in the email, thank the employer and express your enthusiasm for the offer. Thanking the employer in an email is a great way to show appreciation and begin your email with an affirmative tone.
Besides, it can make your email more persuasive and increase the chances of a positive response from the employer. You can also include one or two lines appreciating the interview process and the people that were involved in the interview process.
3. State Your Request for a Higher Salary
Next, state your request for a higher salary promptly. You can begin by citing specific reasons why you believe you deserve it. For example, you can mention your experience, skills, and achievements and how they make you a valuable asset to the company.
Additionally, you can mention any additional responsibilities you have taken on or successes you have achieved while working at your previous company. This will help to provide a stronger case for why you deserve a higher salary.
4. Provide Concrete Examples of Your Work or Accomplishments
Further, ensure you attach or provide examples of your work or accomplishments. Highlighting specific instances of your work and the impact that you have made with examples will show your self-confidence and strengthen your employer’s trust in you.
In each instance, provide specific details and quantify the impact of your work. For example, you could mention how you increased sales by a certain percentage, improved efficiency by a certain amount, or saved the company money.
Additionally, you can organize your examples in a clear and logical manner. You can group them by theme, by project, or by the impact they had on the company.
5. Negotiate by Offering a Range, Rather Than a Specific Number
Providing a range of your expected salary can be particularly useful if you are not sure precisely what salary you should be asking for, or if you have multiple offers on the table. Moreover, it can show your employer your flexibility and that you are open to negotiation.
Research your job role on the best tools for estimating salaries online to know how much pay you deserve. This will strengthen your case while negotiating with your employer.
6. Be Prepared to Negotiate Other Aspects of the Offer
Further, you can negotiate other aspects of the offer to get the best overall package for your needs and goals. Negotiating a higher salary may not always be possible, particularly if the company has a strict budget or if the position has a set pay range.
In these cases, negotiating other aspects of the offer, such as additional vacation time, flexible work arrangements, or professional development opportunities, can prove more effective.
7. Review and End the Email by Thanking the Employer
Lastly, end your email by thanking the employer for considering your request and expressing your continued interest in the job. Check your email for typos, spelling errors, or grammatical mistakes, which can all detract from the professionalism of your message.
By reviewing your email before sending it, you can increase the chances that it will be well-received and effective. Once you have gone through your email, send it to your employer.
Templates to Effectively Negotiate a Higher Salary via Email
As an experienced professional, you can use this template as a starting point:
If you’re an entry-level professional, you can try this template to negotiate a higher salary with your employer.
Hope you’re doing well.
Thank you so much for offering me the [job title] position at [Company]. I am incredibly excited about the opportunity and the potential to contribute to the success of the company.
However, I would like to discuss the salary for the position. Based on my [number] years of experience, as well as my skills and achievements [list examples], I believe I am worth a higher salary than the one offered. Hence, I would like to request a salary in the range of [desired salary range].
I have attached [list examples of your work or accomplishments] to illustrate the value I can bring to the company. I am confident that I can significantly contribute and help [Company] achieve its goals.
I am open to negotiating other aspects of the offer, such as additional vacation time or flexible work arrangements. Thank you for considering my request, and I look forward to discussing this further.
Sincerely,
[Your Name]
Negotiate a Higher Salary Successfully With a Professional Email
Negotiating a higher salary can be intimidating, especially for those new to the workforce. However, it is essential to remember that advocating for yourself and your worth is a crucial part of building a successful career. Following the tips and the templates provided in this article, you can effectively communicate your value and negotiate a fair and competitive salary.
Greetings of the day.
I am writing to express my gratitude for the opportunity to join your team as a [Job Title] at [Company]. I am excited to begin my career with such a reputed organization and contribute my skills and abilities to the company’s success.
However, after carefully considering the terms of the offer, I wanted to bring to your attention my concern about the salary being offered. As a recent graduate with limited work experience, I understand that my skills and experience may not match those of a more seasoned professional. However, I am confident in my ability to learn quickly and make valuable contributions to the team.
I have researched industry standards for the role and have found that the average salary for someone with my qualifications is [mention the range], which is higher than what has been offered.
I understand that this may not be possible given the company’s budget constraints, but I want to express my desire for a fair and competitive salary. I am willing to negotiate other benefits, including flexible work arrangements or professional development opportunities, as part of the offer.
Thank you again for the opportunity to join your team. I am looking forward to contributing to the company’s success and growth.
Sincerely,
[Your Name]
